A company is referred to as Section 8 Company when it registered as a Non-Profit Organization (NPO) i.e. when it has motive of promoting arts, commerce, education, charity, protection of environment, sports, science, research, social welfare, religion and intends to use its profits (if any) or other income for promoting these objectives.
The income of NPO cannot be used for paying out dividends to the company’s members and has to be for the promotion of charitable objectives. Such companies obtain an incorporation certificate from the Central Government and are liable to adhere to the rules specified by the government.
Its manner of carrying out the operation is similar to any other limited company and even the right & duties of a limited company and NPO are alike. However, the title of “Section 8” and “Limited” cannot be interchanged.
However, this Company is similar to a Trust or Society; an exception is that a Section 8 Company is registered under the “Ministry of Corporate Affairs (MCA)” of the Central Government while the Societies and Trusts are registered under the regulations of the State Government. However, this has numerous advantages as compared to Trust or Society and also has better credibility among donors, departments of government, and other stakeholders. Further, the key feature of this type of Company is that it is possible to incorporate the company name without using the word “Limited” or “Private Limited” as the case may be. In case of incorporation of Section 8 Company as a public limited company there should be minimum three directors and two directors in case of incorporation as a Private Limited Company. The maximum number of members in case of a private limited company can be 200. Further for a public limited company, there is no such limit.
According to the rules, failure to comply with the responsibilities stated by the Central Government may lead to the winding up of the company on the orders of government. Besides, strict legal action will be taken against all the members of the company, if the objectives which are laid down by the company, proves to be bogus.
Any company that contravenes provisions of Section 8 is punishable with a fine ranging from ₹10 lakhs to ₹1 crore. Further, directors and officers of the company are liable to punishment with imprisonment up to 3 years and a fine between ₹25,000 to ₹25 lakhs. Such officers can also face prosecution under stringent provisions of Section 447 (dealing with fraud) if they conduct any affairs with fraudulent motives.
Forming of Section 8 company is an easy process
The Minimum paid-up capital is not required.The funds necessary for carrying the business operations can be brought, later, in the form of donations and/or subscriptions from members and the general public.
No stamp duty is payable on transfer of shares of section 8 company also, if made in demat mode. No stamp duty on the MoA and AoA
Any of the registered partnership firms can be a member in its individual capacity and and obtain Directorship
The Tax deductions benefits u/s 12AA and u/s 80G of Income Tax Act to the donors of the company
It has Greater flexibility and a separate legal entity
More credibility as compared to any other Non-profit organization structure like Trust or Society.
For Section 8 Companies in India, many tax benefits are granted
Requirements of Companies Auditor’s Report Order or CARO do not apply to this type of company.
Section 8 Companies are not required to add the suffix Public Limited or Private Limited at the end of their name.
When the company intends to promote science, commerce, education, art, sports, research, religion, charity, social welfare, protection of the environment or alike other objectives
When the company holds an intention to invest all the profits(if any) or any other income generated after incorporation in the promotion of such objects only; Being an NPO or a Non-profit Organization does not mean that the company cannot make a profit or income. It only signifies that the company can earn income but the promoters are not to benefit from those profits.
when the company does not intend to pay any dividend to its members.
80G Certificate for Section 8 Companies
80G is a certificate that exempts a person - making a donation to a Section 8 company from part or fully paying taxes on the donation amount. There is, however, a maximum allowable deduction criterion. The criterion is if the aggregate of the amount you donate exceeds 10% of the total gross income, then the excess amount will not qualify for tax benefit. 80G certificates made its way into law book in the year 1967-68, and it continues to be an important tax-saving mechanism for millions of taxpayers in India. If a section 8 company gets itself registered under section 80G then the person or the organization making a donation to the NGO will get a deduction of 50% from his/its taxable income. The Company has to apply in Form10G to the Commissioner of Income Tax for such registration. Normally this approval is granted for 2-3 years but can be granted earlier depending upon the situations.
12A Registration for Section 8 Companies
12A registration is a one-time registration obtained by most Trusts, right after incorporation to be exempted from paying income tax. Section 8 Company, Trusts and NGOs having 12A registration enjoy exemption from paying income tax on the surplus income of the Trust or NGO. Income tax exemption is available for all non-profit NGOs. Hence, it is important for all Trusts, NGOs and other Not-for-Profit organizations to be aware of Section 12A of Income Tax Act and obtain the same, soon after incorporation of the Trust or NGO.
FCRA (Foreign Contribution Regulation Act) Registration for Section 8 Companies
Organizations seeking foreign contributions for definite cultural, social, economic, educational or religious programmes may obtain FCRA registration or receive foreign contribution through “prior permission” route. It is preferable for an FCRA applicant to be a Trust or Society or a Section 8 Company. The not-for-profit entity must have also been in existence for a minimum of three years while making the FCRA application. It should also not have received any foreign contribution prior to that without the Government’s approval. Additionally, the entity seeking registration should have spent at least ₹10,00,000/- over the last three years on its aims and objects, excluding administrative expenditure. Statements of Income & Expenditure, duly audited by Chartered Accountant, for last three years are to be submitted to substantiate that it meets the financial parameter.
The requirement of a mandatory annual audit
Contravention with provisions of section 8 is punishable
Members of the company cannot get any dividend
Officers and directors do not get benefits and allowances
Can only use the profits for furthering charitable aims and objectives
Amendment of memorandum and articles requires Central Government's permission
The license is revocable on several grounds
S.No | Form Number | Purpose |
---|---|---|
1 | Form No. INC.12 | Application for Incorporation of a Section 8 Company has to be submitted along with other documents to the Registrar of Companies to apply for the issuance of License to operate as a Section 8 Company. (which is now merged with spice Form Part B) |
2 | Form no. INC – 13 | Company’s Draft Memorandum of Association (MOA) and Articles of association (AOA) in Form No. INC – 13 (as specified in Act) along with the affixation of subscribers’ photographs. |
3 | Form no. INC-14 | A Declaration is to be affixed in Form no. INC-14 that the draft MOA & AOA are compliant with the provisions & norms of section 8 and the requirements as per Section 8 have been duly taken care of. The declaration has to be made on stamp paper & should be notarized by an Advocate, a Company Secretary, a Chartered Accountant or a Cost Accountant, practising the profession. |
4 | Form no. INC-15 | A declaration in Form no. INC-15 on stamp paper & notarized by each member of the company who is applying. |
5 | Form no. INC-9 | Form no. INC-9 form first directors as well as each subscriber, on the relevant State’s stamp paper and appropriately notarized. An estimation of the company’s future annual income and expenditure for the next three years, mentioning the sources of the income and the purpose of the expenditure. |
6 | Form no. INC-1 | To apply with the ROC for Name Approval. |
7 | Form no. INC-7 | Application for Incorporation of Company |
8 | Form no. INC-8 | Declaration to Apply for PAN & TAN |
9 | Form no. INC-16 | License to incorporate as Section 8 company (New) and INC-17 for existing company (Conversion of A Company into Section 8 Co.) - (which was given by the Central Government when Form No. INC-12 used to get approval) |
10 | Form no. INC-22 | Situation of Registered Office |
11 | Form no. DIR 2 | Consent of Directors to act on behalf of the Company |
12 | Form no. DIR 3 | Application to ROC to get DIN |
13 | Form no. DIR 12 | Appointment of Directors |
The new rule has made license and registration process for Section 8 Companies easy. Now applicants can apply for the registration of Section 8 Companies via filling a single application in Form SPICe.MCA website has provided the following instructions that will clear the air of doubt:
Copy of the Rental agreement
PAN Card of all the Members
Aadhaar Card of all the Members
Latest Bank Statement of all the Members and the Company
Telephone Bill/Electricity Bill (not more than 2 months older)
Voter ID
Passport
Driving license
Passport size photograph of all the members
All the Administrators must have their valid DIN (Director’s Identification Number) & DSC (Digital Signature Certificate)
Section 8 Company is not allowed to raise capitals by way of deposits but they can accept donations from the general public. Below are some of the ways by which it can raise funding:
Obtain a DSC of at least one director to sign the E-forms related to incorporation. File Form DIR-3 with the ROC for getting a DIN application you will require identity Proof and Address Proof. Once the DIR-3 is approved, ROC will allot a DIN to the proposed directors.
Draft MOA and AOA- Use Form INC-13 to file MOA of a Section 8 Company, also, there is no prescribed format is mentioned for AOA of a Section 8 Company.Each subscriber has to sign the memorandum and article of association who shall also needs to provide his name, address, description, and occupation, if any, in the presence of minimum one witness who will affirm the signature
File Form RUN for reservation/availability of company name. We can’t directly go through the spice form for incorporation of section 8 company. Applicant can give one name at a time and can perform only one resubmission in the RUN form.It is necessary for Section 8 Company to have words like Foundation, Forum, Association, Federation, Chambers, Confederation, Council, Electoral Trust, in its name.Name will be valid for 20 days from the date of approval by CRC. No requirement to use a Digital Signature Certificate (DSC) during name reservation.
File Form INC-12 with the ROC for application of license for the Section 8 Company along with Name Approval Letter received from CRC, draft of MOA & AOA,estimate of future annual Income & Expenditure for next 3 years,declaration as per Form INC-15 & INC-14 (which is now merged with spice Form Part B)
Once the Form INC-12 is approved by Central Government, a license under section 8 will be issued in Form INC-16 which required to be attached in form SPICe. (which was given by the Central Government when Form No. INC-12 used to get approval)
Filing of INC – 20A e-form i.e. Declaration by a director for commencement of business within a period 180 days of the date of incorporation of the company
Apply for the Certificate of Incorporation as it is a proof that the company has been created. The unique CIN (Company Identification number) is also mentioned in this.Current Bank Account To Be Opened In Company's Name
AGILE PRO e-form– EPFO registration, ESIC registration & GSTIN registration(if comes under GST purview)Apply for TAN application, PAN applicationIt is done via Forms INC-7, 8, 10, 9, 22, DIR-2 and DIR-12 with the ROC, along with the required documents.
FILL THE APPLICATION FOR INCORPORATION- (SPICe plus Form) SPICe 32 Form Part B- Both the name and the license shall be valid at the time of filing the SPICe .Section 8 companies are mandatorily required to file MOA and AOA as pdf attachments to SPICe-32 along with Consent and Declaration by first Directors in form DIR-2; INC – 9 Declaration by first the subscribers and directors, ; NOC of owner/director if registered office is taken on rent/lease
FILL THE APPLICATION FOR INCORPORATION- (SPICe plus Form) SPICe 32 Form Part B- Both the name and the license shall be valid at the time of filing the SPICe .Section 8 companies are mandatorily required to file MOA and AOA as pdf attachments to SPICe-32 along with Consent and Declaration by first Directors in form DIR-2; INC – 9 Declaration by first the subscribers and directors, ; NOC of owner/director if registered office is taken on rent/lease
AGILE PRO e-form– EPFO registration, ESIC registration & GSTIN registration(if comes under GST purview)Apply for TAN application, PAN applicationIt is done via Forms INC-7, 8, 10, 9, 22, DIR-2 and DIR-12 with the ROC, along with the required documents.
Apply for the Certificate of Incorporation as it is a proof that the company has been created. The unique CIN (Company Identification number) is also mentioned in this.Current Bank Account To Be Opened In Company's Name
Filing of INC – 20A e-form i.e. Declaration by a director for commencement of business within a period 180 days of the date of incorporation of the company
The CSR committee of the Board must induct the entire process by expressing a CSR Policy enlisting the exercises to be pursued by the company. It should make a reference to the Board on the determined budget for the research of events. Based on the recommendations, the Board will approve the expenditure on each activity stated in the CSR Policy. The CSR organization is vested with the liability of supervising and controlling the implementation of CSR Policy. The funds allocated for the projects must be entirely spent on the declared goal
The CSR committee is entitled to make a reference to the Board on the exercises to be pursued under CSR based on which, the Board will conclude the CSR strategy. Some of the principal aspects of accompanying CSR activities are as follows:
As per the exemption notification read with section 173(1) and 174(1), Section 8 companies must have at least one meeting within a period of 6 calendar months and the quorum for its board meetings is 8 directors or 1/4th of its total strength, whichever is less, respectively. However, the quorum should have a minimum of at least two members.
Within a period of Nine months from the date of closing of the first financial year of the Company.
Every Director shall in the first Board meeting of the Board in every financial year disclosure his interest in form MBP-1 and declaration in form DIR-8
Appointment of first auditor in Board meeting within 30 days of incorporation
Within 15 days from the date of appointment of Auditor
Within 30 days of Annual General Meeting
Within 60 days of Annual General Meeting
By a Chartered Accountant
30th of September every year
Should be maintained for a period of 3 years from the date of meeting
30th of September
Every Company having outstanding payments dues to micro and small enterprises and in case the payment of the same is pending beyond 45 days, then the Company has to furnish details as per the following timeline:
All the Company having any outstanding loan/amounts as on 31st March of every finacial year has to furnish details and bifurcation of such outstanding amount irrespective of the fact whether such amount irrespective of the fact whether such amount is falling under the definition of deposit or not by 30th June
In India, NGOs can be registered as Section 8 Company, trust or society. While, Trusts and Societies are registered under State Government regulations, section 8 companies are registered under Ministry of Corporate Affairs.
Forming a section 8 Company is preferred due to following reasons: Improved recognition, better legal standing, higher credibility amongst donors, Government departments and other stakeholders and relaxation from a number of Companies Act Regulations.
Any individual/organization can become the member of Section 8 Company including foreigners /NRI’s.
In addition to registration, a non-profit engaged in certain activities might also require special license/permission. Some of these include (but are not limited to):
Registrars of Companies of respective jurisdictions are delegated with the powers of Central government to issue license to Section 8 Companies. [Vide MCA notification dated 21st May, 2014 – Annexure D].
No. Rule 20(1) of the Companies (Incorporation) Rules, 2014 provides that only a limited company registered under this Act or under any previous company law shall make an application to the Registrar for issue of license. Therefore, a company with unlimited liabilities cannot be registered as a Section 8 Company.
Section 8 Company may be incorporated as a company limited by shares or by Guarantee (with or without share capital).
No. Rule 3 of the Companies (Incorporation) Rules, 2014 prohibits a one person company to be incorporated as section 8 company or to convert into a Section 8 Company.
No, Rule 3(6) of the Companies (Incorporation) Rules, 2014 prohibits one person company to invest in securities of anybody corporate.
Section 2(42) of the Companies Act, 2013 defines the term “Foreign Company” and means any company or body corporate incorporated outside India which–
Now since a Company or a body corporate incorporated outside India for doing ‘not for profit activities’, opened a branch / liason office in India, cannot fall in definition of a foreign company as business activity is missing.
Therefore, such company cannot be termed as foreign company. However, subject to compliance of FEMA regulations, it can open branch / liason offices. Such ‘not for profit companies’ or ‘bodies corporate’ incorporated outside India can promote and register a Section 8 Company in India as a distinct entity.
No, the existing section 25 companies are not required to obtain license under Companies Act, 2013.The existing registrations and licenses issued under the 1956 Act, (upon repeal) shall be protected under section 465 of the Companies Act, 2013.